If you have a website that collects personal information through tools such as contact forms and Google Analytics, you may be required by law to provide a privacy policy that complies with multiple privacy laws.Between forms, advertising programs, analytics, and social media integration, a typical WordPress site collects a a lot of data. Disclosing everything is not always straightforward.

Fortunately, there are some ways to relieve the pressure of writing this important legal document. By using a comprehensive privacy policy generator, you can significantly reduce the risk of fines or lawsuits, while at the same time proving to your users that you respect their privacy.

In this article, we will understand what a privacy policy is and why your website needs a privacy policy. Then, we will share two ways to generate a privacy policy for your WordPress site. let’s start!

What is the privacy policy?

Reading the privacy policy was not a well-known website visitor in the past, but the fact is that the times are changing and more and more people are concerned about their online privacy. Most importantly, whether you are operating a small business website, an e-commerce store, an amateur blog or other types of websites, you may need to provide a complete privacy policy in accordance with the law (or multiple privacy laws).

The core of the privacy policy is to specify the user information collected by your website, how you plan to use this data, whether to share it with, and with whom. Websites can collect user data in a variety of ways. Visitors may actively share this information with you, for example by filling out a contact form or registering an account on your website.

You can also collect personal information based on visitor activities. For example, websites that use Google Analytics are collecting IP addresses and sharing that data with analytics providers.

Most modern websites collect some form of user information, which is widely accepted. Even the popular Google Analytics platform stores cookies on the visitor’s computer.according to European Union (EU) Cookie Directive, Which is enough to make your website need a privacy policy.

Why your WordPress site should include a privacy policy

GDPR

Privacy laws exist to protect the personal information of citizens (or residents) of specific states, countries, and continents. If you collect personal information from website users, you need to provide a privacy policy that includes certain disclosed information, otherwise you may face fines starting at $2,500 per infringement (ie, per website visitor).

One of the most famous laws is General Data Protection Regulation (GDPR). GDPR is an EU law that gives its citizens control over their personal data. Even if you are not in the EU, the GDPR can apply to you and require you to provide a privacy policy as part of WordPress GDPR compliance.

If you are convicted of violating the GDPR, you may be Fines up to 20 million euros. this Comprehensive guide Can help you determine whether this important privacy law applies to you.

However, the privacy policy is not just an important legal requirement.Exceed 80% of Americans They believe that they have no control over the data collected by the company, and nearly 60% of people do not understand how these companies use their information.

By clearly defining what data you collect and how you use it, you can show your website as trustworthy. This can help you build a positive relationship with your audience. It can also distinguish you from competitors who may be less enthusiastic.

What should be included in the privacy policy of your WordPress site

Your privacy policy needs to provide the disclosures required by every privacy law that applies to your business. This makes it difficult to specify exactly what you need to include, as it may vary from site to site.

First, you should figure out which privacy laws apply to your business.Then you can identify What do you need to include In your privacy policy.

Some common requirements include providing:

  • Effective date of your privacy policy
  • Your name and contact information
  • What personally identifiable information (PII) you collect
  • Do you share PII, and the categories of third parties with which you share data
  • How your website responds to “do not track” signals
  • How will you notify users of changes to your privacy policy
  • Do you sell the PII you collect
  • The privacy rights provided to users and how they can exercise these rights
  • How consumers complain about your privacy practices to the authorities
  • Legal basis for handling PII
  • The time you store PII
  • Do you use the collected PII for direct marketing purposes and which consumer rights apply
  • If you will use PII for automated decision making and analysis
  • Do you plan to transfer PII to other countries/regions
  • Contact information of your data protection officer (if applicable)
  • How do you protect the PII you collect
  • Link to your policies, procedures, standards and regulations
  • Use of analytics programs, cookies and other tracking technologies

You may need to disclose all or some of the items listed above. Please keep in mind that what your privacy policy must include will vary depending on the applicable privacy laws.

How to create a privacy policy for WordPress

Now you know why Your website needs a privacy policy, let us see how You can provide this important legal document. In the following sections, we will share two ways to create a privacy policy for your WordPress website.

Method 1: Use the built-in privacy policy template of WordPress

WordPress 4.9.6 introduced a privacy policy template. You can use this feature to quickly and easily create a strategy outline.

To create a privacy policy directly in WordPress, navigate to Settings> Privacy In your dashboard. Then, you can select the page where you want to display the privacy policy from the relevant drop-down menu:

WordPress privacy policy generator

By default, the WordPress template provides the following parts:

  • who are we
  • What personal data do we collect and why we collect it
  • Who do we share your data with
  • How long do we keep your data
  • What rights do you have over your data
  • Where do we send your data
  • contact information
  • extra information

These sections may need to be edited by you to provide more detailed information. E.g, What personal data do we collect It has been specified how your website collects information through a variety of popular methods and elements (such as comments, contact forms, cookies, and analytics).

Once you publish the privacy policy, we recommend that you add a link to it in a prominent area of ​​your WordPress website. The footer is a popular location.

Although the WordPress template is very simple to use, remember that it is a static privacy policy tool. The output is not intended to provide the unique disclosure required by every privacy law. WordPress cannot customize your strategy based on specific factors, including the data you collect, how you process the data, and who you share the data with.

In addition, your static policy will not be automatically updated to reflect any changes in the law in the future.In the U.S., more States are passing their own privacy lawsTo protect your website from legal influence, it is important to monitor these changes and update your policy accordingly. This may consume a lot of your time.

Method 2: Use Termageddon to generate a dynamic privacy policy

Or, you can use dedicated third-party tools, such as Termageddon Privacy Policy GeneratorWith it, you can formulate your own privacy policy by completing a questionnaire that determines which privacy laws you need to comply with and the specific disclosures you need to make.

Termageddon’s questionnaire helps determine your privacy practices. This includes disclosures about where your business operates, third parties with whom you share data, and the information you collect. By simply answering honestly and completely, you can establish a privacy policy tailored to your exact needs:

Termageddon's questionnaire

After you generate your policy and embed its code on your website, Termageddon will monitor changes in privacy laws. It will push relevant updates to your policy when needed.

After purchasing a Termageddon license, you need to answer some general questions about your website, business, and privacy practices. This includes where you wish to resolve any legal disputes that arise:

Termageddon's policy issues

If you are not sure about any of the questions in the questionnaire, please check Termageddon’s Policy issues For more guidance.

After you provide all the required answers, Termageddon will generate an embed code for you to paste into the body of the privacy policy page on your website. To do this, log in to your WordPress dashboard and edit (or add) your policy page.

You can use the block editor to add a custom HTML block and copy and paste the Termageddon embed code into it:

Termageddon custom HTML block

You can then make any other edits to the page, such as adding a title. Finally, publish your page normally, and your completed privacy policy will appear on your WordPress website.

in conclusion

Whether you are a small business, non-profit organization, freelancer, or amateur blogger, you may need to provide a privacy policy that complies with multiple privacy laws on your website. Creating this important legal document seems daunting. However, by using the right tools, you should be able to add a clear and informative privacy policy to your WordPress site without any problems.

In this article, we showed you how to use the built-in features of WordPress to generate a privacy policy. Although this is a quick and easy method, it does not necessarily provide all the specific disclosures you may need to comply with relevant privacy laws.

Or, by choosing a dedicated solution, such as Terminator, You can generate a policy that provides specific disclosures that apply to the legal requirements of your website. You will also receive updates whenever these laws change or new laws become effective. The service is high-quality, starting at $10 per month or $99 per year.

Do you have questions about Termageddon or the general privacy policy? Or other suggestions to add? Let’s discuss them in the comment section below!